https://srfr.org/employment-careers/current-openings/index.cfm

We are Snohomish Regional Fire & Rescue, serving 160,000 residents in Lake Stevens, Monroe, and unincorporated southeast Snohomish County. SRFR responds to an average of 17,000 calls per year with highly-trained personnel and state-of-the-art rescue programs.

SRFR is so much more than fire and EMS.

SRFR is known for providing the highest quality fire and emergency medical services (EMS). For example, our cardiac save rate is twice the national average. We also provide fire and life safety programs to prevent emergencies and accidents before they happen. We inspect businesses regularly and all new construction to make sure it complies with fire safety codes. We're in our local schools, offer safety classes for seniors, and teach disaster preparedness, fire safety, and extinguisher use. We also host two water safety camps for children in the summer and attend various community events throughout the year. Our philosophy is to serve people, save lives, protect property, safeguard the environment, and continuously improve to meet the needs of our community as it grows.

We are proud to offer robust benefits to our employees, including medical, dental and vision premiums that are covered in full by the district for employees and their eligible dependents. We also offer pension/retirement plans (PERS 2 or PERS 3) administered by the Washington State Department of Retirement System, as well as a deferred compensation plan with a match up to 2% of base salary.

The Leave Specialist will work within the Payroll Division at our Administrative Building in Monroe, WA. The Leave Specialist responsibilities and duties include, but are not limited to:

Leave review to ensure proper time-off accruals and balances
Auditing of CrewSense (time tracking system) against InCode (Human Resources / Payroll System) to ensure balances match
L&I and disability leave tracking and reporting
Administration of leave buy-back program

Position Responsibilities:

The Administrative Specialist classification is responsible for the administration and processing of leave benefits for the organization. The position also provides advanced administrative support as assigned within the Administrative Support Division. The work is characterized by complex tasks which typically require a considerable amount of technical understanding, research, and analysis.

Administrative Specialist work is distinguished from Administrative Assistants in the level of specialized knowledge and skill that is required. Administrative Specialists are expected to focus on coordinating the operation and/or administration of a given function and/or program by relieving senior-level staff of technical detail. Programs vary by division and incumbents may specialize in a particular function within an area such as payroll, employee benefits, public records, logistics, prevention, district communications, vouchers, contract, or grant administration, etc.

Essential Duties & Responsibilities: Provide organizational and administrative support to long term, ongoing projects and/or assignments which require specialized knowledge and understanding of technical details

Apply specific knowledge of District policies and procedures in order to organize and coordinate work throughout the division and District
Research and review a variety of information to identify trends and quantify results as related to district requirements
Prepare, maintain, update complex system data and produce/file necessary reports
Recognize and define problems in report data and reconcile information and/or accounts as needed; research questionable entries and initiate corrective measures as necessary
Coordinate and provide guidance regarding records, information, procedures and policies for a specific District program or assigned area
Act as a liaison between other divisions, agencies or the general public regarding specified policies, procedures, processes and records
Create, edit and process memos, tools, technical documents and other communications related to policies, processes, procedures and/or records of the District
Create, update and maintain detailed and complex reports, documents, spreadsheets and intranet web pages
Plan and coordinate districtwide events; communicate information and policies with vendors and the general public
Develop, update and retrieve data from spreadsheets, database programs and/or other sources
Establish, maintain and update files, records, accounts and other information
Complete processes requests and/or transactions involving multiple steps and the application of varied, complex and/or ambiguous guidelines
Attend meetings as required, transcribe and distribute meeting minutes, agenda and communications
Monitor, track and reconcile budgets and expenditures within the administrative scope of a project, program and/or department
Update and maintain departmental and/or program data and documents for districtwide publication to various online communications and sites
Perform backup to Administrative Assistant functions as needed

Knowledge, Skills & Abilities: Applied knowledge of office practices, methods and procedures

Applied knowledge of applicable federal, state and local laws, codes, regulations and statutes
Applied knowledge of the BARS manual account coding system
Proficiency in using MS Office products
Proficiency in general office administration
Extensive skills in problem solving, managing multiple projects and in providing excellent customer service
Skill in composing grammatically correct and effective communications
Skill in mathematics and statistics
Perform duties and maintains personal conduct, attitude and appearance that reflects professionalism and strictly conforms with policies, procedures and discipline within a “chain of command” system
Ability to understand and reliably communicate information about district operations, policies and procedures
Ability to operate a variety of computer programs and office equipment at an advanced level
Ability to perform research, review and analysis of issues
Ability to stay abreast of Federal, State and local updates and changes in laws and regulations as they pertain to assigned programs/responsibilities
Ability to handle sensitive information and maintain strict confidentiality
Ability to learn and communicate District policies and procedures
Ability to establish and maintain effective working relationships with other employees and the general public
Ability to perform a wide range of administrative duties with a high level of independence, judgment and initiative
Ability to demonstrate leadership capability, promoting respect and loyalty within the “chain of command” system
Ability to promote co-worker and public trust
Ability to work under pressure and meet deadlines
Ability to learn new computer programs quickly

Minimum Qualifications:

Associate’s Degree OR high school diploma /G.E.D. with 2 years of college level coursework
Five years of progressively responsible administrative support experience
Any combination of education and experience that provides the desired knowledge, skills and abilities to perform the essential duties of the position

License and Requirements:

Valid Washington State Driver’s License
Must meet and continually comply with departmental standards of conduct as demonstrated by background checks, inclusive of driving records

Snohomish Regional Fire & Rescue

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Leave Specialist