Reporting to the Vice President of Finance, this professional position is primarily responsible for providing college-wide leadership in the management of environmental risk management and safety programs. This position will ensure compliance with local, state, and federal regulations at all college campuses and learning centers. This position requires the establishment of an effective and collaborative working relationship with faculty, staff, and students and to ensure their continuous safety and loss prevention.

Essential Functions/Duties

Directs overall risk management and safety programs for the college.
Supports short-term and strategic college planning processes, working with the Vice President, Finance, as well as faculty and staff.
Develops, implements, and manages effective risk management and loss prevention initiatives and programs preventing injuries and illnesses, vehicular collisions, liabilities, and property damages.
Coordinates compliance with federal, state and county safety and environmental rules and regulations. Ensures appropriate steps are taken to ensure college-wide regulatory compliance. Provides college-wide guidance regarding“best practices” for business standards and risk management solutions. Develops and maintains the Business Continuity of Operations Plan. Develop and maintain Risk Manage Plan metrics and reports.
Evaluate adequate liability coverage of vendors, contractors, and lessors of College facilities, assist with negotiations with third party insurance carriers as appropriate.
Exercises independent judgment in the analysis of risk with emphasis on balancing academic and student activities with practical loss control. Uses best practices to determine loss potential and to make recommendations.
Oversees the college-wide comprehensive safety and casualty inspection program to ensure compliance with State Requirements for Educational Facilities (SREF): compliance with applicable rules and regulations for ADA (Americans with Disabilities Act), and NFPA (National Fire Protection Association), and OSHA.
Develops and maintains a safety policy and procedures manual for use by all college employees. Serves as the Chairperson for the college-wide Safety Committee. Ensures regular meetings, appropriate membership, and productive outcomes of safety meetings.
Advises College Administration on the best practices and cost effectiveness of insurance options for major college initiatives.
Assists department heads, and supervisors and other appropriate staff in developing employee safety and health training programs.
Develops and coordinates a risk management program and serve as liaison to the Florida College System Risk Management Consortium (FCSRMC), including but not limited to receiving accident/incident and Worker’s Compensation First Notice of Injury Reports and ensuring the timely transmission of such reports to the FCSRMC.
Reviews accident/incident reports to include cause analysis, identification of problem areas, evaluates overall safety performance and works with related department(s) in the necessary corrective measures. Ensures follow-up investigations when required to ensure the unsafe conditions or practices identified by the safety committee or the department heads have been properly corrected.
Evaluates compliance with the program within departments by making inspections of facilities for conditions and practices needing improvements, including recognized hazards.
Maintains communication with insurance providers, insurance consultants, as determined appropriate.
Oversees college vehicles and equipment operations to ensure safety and ensures driver qualifications in compliance with DOT standards.
Provides leadership during natural and/or man-made disasters or campus incidents.
Prepares and submits an annual budget for personnel and for any planned safety or loss prevention event.
Fosters and sustains professional relationships with various outside agencies and community contacts.
Provides assistance and performs other related work in support of various projects assigned by the Vice President, Finance.
Maintains Attendance.

Required Skills

Knowledge of training techniques, functions, and resources for providing training programs.
Knowledge of applicable and current best practices in risk management and safety regulations and procedures.
Ability to communicate effectively both orally and in writing, including public speaking and preparing written reports and memoranda.
Ability to establish and maintain effective working relationships with a variety of people to coordinate projects between diverse groups of people.
Knowledge of insurance and underwriting practices.
Ability to conduct safety training presentations.
Ability to establish objectives and direct effective long and short-range plans.
Ability to analyze and interpret statistical data.
Knowledge in First Aid, CPR, Safety, Fire and Hazardous Materials, OSHA, EPA, workers compensation, and MSDS as preferred.
Ability to work cooperatively with all personnel.

Working Conditions/Additional Information

This position is a full-time on-campus position located at our Winter Haven campus. (Remote/hybrid options are not available.)
Weekend and evening work may be required.
Position may be required to work during College closures (such as winter/spring break and inclement weather closures). Requires availability 7 days a week, 24 hours a day.
Reliable transportation is required for travel to campuses and centers. Possession of a valid Florida’s Driver’s License is required (or must be eligible to obtain a Florida’s license within 30 days).
Must have the ability to work proficiently in busy, multi-office work area.
Travel to risk management seminars and conferences required.
Exposure on a frequent basis to several disagreeable elements such as: heat, dampness, fumes, chemicals, dust, and noise.

Salary And Benefits Information

This position is a level P15. Please see below for specific salary range.
We offer an excellent employer-paid benefits package including the following: Medical, Dental, Life, Long-Term Disability, Vacation (except faculty), Holiday and Sick Leave, Retirement (if eligible) and college fee waivers. Other employee-paid, voluntary benefits (vision, short-term disability, etc.) are also available.

Required Education

Graduation from a regionally accredited college or university with a Bachelor’s degree in a related field is required.

Required Experience

A minimum of five years of experience in risk management to include property and casualty and workers compensation insurance/Safety is required. Higher Education experience is preferred.

Submissions that do not include all parts of the following required information will not be considered:

a resume
an electronic job application (all sections MUST be completed)

This position will close at 8:00 a.m. on Wednesday, January 3, 2024.

Important Information

If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. Your current retirement benefits may be canceled, suspended, or deemed ineligible depending upon the date of your retirement.
Polk State College participates in E-Verify. Candidates must provide documentation of eligibility to work in the United States. Polk State College does not provide visa sponsorship.
Polk State College is committed to equal access/equal opportunity in its programs, activities, and employment. For additional information, visit polk.edu/compliance. For questions or concerns, please contact: Lonnie Thompson, Chief of Institutional Compliance& Engagement/Title IX Coordinator; lthompson@polk.edu.
To request Veteran’s Preference, please be sure to upload all necessary documents (DD-214, etc.) to your application.
Polk State College is a drug-free workplace.
Polk State College is committed to working with and providing reasonable accommodation to applicants and employees with disabilities. Reasonable accommodations are considered on a case-by-case basis.
Reference checks, successful completion of a background check, and third-party Education Verification for all stated degrees will be required prior to employment.
Polk State College does NOT provide relocation assistance for this position.

We encourage applicants to provide feedback of their experience or request help at Careers@polk.edu.

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