Provides support to the Department of State's programs established to protect classified national security information at all classification levels and in accordance with applied handling caveats within the Department and that which may be entrusted to private industry
Provides administrative support for the Division Chief for general administration, department reports, rosters, action tracking, and special projects
Serves as the administrative point of contact for forms related to Division operations
Interfaces with various levels of personnel in the Division on office policies, personnel matters, and procedures related to the day-to-day operations of the Division
Drafts correspondence and develops and maintains databases for statistical analysis
Prepares periodic or special reports of workload and information from files to assist Division Chief and other security personnel within the Division
Prepares office files using various office platforms such as IMS, ServiceNow, etc. throughout the year and conducts annual reports
Works with Division security specialists to scan paper case files and enter relevant information onto and into various office data base platforms
Inputs and verifies accuracy of data from a wide variety of source documents such as security incident records and other narrative and statistical information and assists administratively in

the processing of security incidents

Orders and maintains office supplies, office equipment, and property equipment inventories as assigned by the Division, placing calls for equipment repair requests and physical plant problems
Rapidly responds to and resolves any administrative problems and maintains office records
Participates in U.S. Marine security guard exercises to investigate proper safeguarding of classified information within the workplace
Clearly and effectively communicates with all levels of Department of State personnel
Works under supervision in the day-to-day performance of assigned program security support tasks and actions
Conducts assigned duties and responsibilities in accordance with agency policies and applicable security regulationsPROFESSIONAL QUALIFICATION & SKILLS
U.S. Citizenship required
High school diploma or GED equivalent Three (3) to Five (5) years of specialized administrative experience in the following areas: Office management, suspense tracking, review of executive level correspondence, database administration, financial and project status tracking and reporting, monthly reporting, and maintenance of operating procedures

▪ Each year of college can be substituted for one year of experience Preferred: Department of State experience

Knowledge of and ability to follow database guidelines
Experience providing general administrative support to an office and maintaining various administrative reports
Experience using database software
Proficiency in Microsoft applications, including Word, PowerPoint, and ExcelCLEARANCE REQUIREMENTPosition will be subject to a U.S. Government Security Investigation. Incumbent must possess TOP SECRET with SCI security clearance. Interim clearances may be accepted by the COR with Government Program Manager's approval.PLACE OF PERFORMACEPrimarily, the work will take place at a designated Department of State Location in the National Capital Region. This position is telework eligible and may be authorized in accordance with OPM and DS policy, and with the approval of the assigned Government Office/ Program Director.EEO StatementH4 Enterprises, LLC does not discriminate in employment on the basis of race, color, religion, sex (including pregnancy and gender identity), national origin, political affiliation, sexual orientation, marital status, disability, genetic information, age, membership in an employee organization, retaliation, parental status, military service, or other non-merit factor.Working at H4 Working at H4 means applying a passion for meaningful work with intellectual rigor to help solve the leading issues of our day. Smart, compassionate, innovative, committed, H4 employees tackle unprecedented challenges to benefit people, businesses, and governments around the globe. We believe in collaboration, mutual respect, open communication, and opportunity for growth. We can only solve the toughest challenges by building an inclusive workplace that allows everyone to thrive. We are an equal opportunity employer, committed to hiring regardless of any protected characteristic, such as race, ethnicity, national origin, color, sex, gender identity/expression, sexual orientation, religion, age, disability status, or military/veteran status. Together, our employees are empowered to share their expertise and collaborate with others to achieve personal and professional goals.

H4 ENTERPRISES, LLC jobs

Security Administrator